Pub. 12 2022-2023 Issue 5

Advancing Notarization with RON

Remote online notarization uses industry-standard audio-visual technology and Knowledge Based Authentication (KBA), as well as ID Credentialing, to identify the signer while ensuring their privacy.

Digital technology is disrupting traditional documentation processing and paving the way to more convenient and efficient transactions. As paper pushing sunsets, the electronic equivalent is powering secure digital alternatives. Remote Online Notarization (RON) is the process of notarizing a document digitally through the use of audio-visual technology to securely review documents and electronically verify a person’s identity to complete a legally binding notarial act online. RON is leveraged by a myriad of industries including banks, title companies, real estate brokerages, law firms, lending institutions, corporations and small businesses. Simplicity, convenience, and security are the foundation of RON, but other benefits include error reduction, secure transfers, fraud mitigation, affordability, and more. There is no longer a need to meet with a notary in person.

No Travel Necessary

RON technology is relatively new. The pandemic highlighted the need for remote online notarization, which was initially allowed under Emergency Use Authorization. Efficiency and security have popularized RON, and currently, 44 states have passed remote online notarization laws, including Washington, D.C. Interstate recognition promises the legal honoring of documented transactions and official notarial acts performed from state to state. As long as a RON notary is physically located anywhere within the state in which they are commissioned, the signer and notary satisfy personal appearance requirements by using real-time audio-visual technology. No travel necessary. 

It’s Secure

Remote online notarization uses industry-standard audio-visual technology and Knowledge Based Authentication (KBA), as well as ID Credentialing, to identify the signer while ensuring their privacy. KBA assesses a user’s knowledge by asking questions generated from their public records and credit history before granting access to an account with sensitive digital data. RON solution providers also use fraud and tamper-evident encryption along with digital audit trails. States may vary in their RON laws, but RON providers conform to the laws of each state. It is these technologies and conformities that ensure remote online notarization is secure and compliant.

How It Works

It’s simple and efficient. Here’s how it works:

  1. Documents to be notarized are uploaded to the RON platform and tagged for signatures.
  2. The signer receives an email notification that documents are ready to sign — a time can be set to meet with a notary virtually or they can click the link and start the process right away.
  3. Once the signer accesses the platform, the authentication process will start.
  4. The signer and notary will meet in real-time in the virtual notary room and each session will automatically be recorded.
  5. The signer digitally signs the documents.
  6. The notary performs an electronic notarization.
  7. A link to digital copies of the notarized documents is delivered to the signer(s).
  8. A record of the transaction details is uploaded to the digital journal.
  9. The RON service provider stores the video recording and related data for compliance.

What Is Needed

RON requires identification to complete the process. Acceptable forms of identification for RON notarizations include:

  • State-issued driver’s license
  • State-issued identification card
  • United States passport issued by the U.S. Department of State
  • United States military ID
  • State, county, and local government IDs
  • Permanent resident card (green card) issued by the U.S. Citizenship and Immigration Services
  • Foreign passports 

Looking Forward with RON

Even as COVID-19 has become less of a factor for in-person transactions, the industry has been disrupted, and the pivot to meet the signer whenever and wherever they are located is RON. Virtual notarizations are here to stay, and the demand continues to grow! 

Founded in 2019, eNotaryLog was built as the premier remote online notarization tool combining advanced user experience, security, and compliance all within a scalable solution. Our cloud-based feature-rich platform is MISMO-certified, SOC 2 compliant, and audited by a leading global law firm and fintech advisor. With its secure technologies and RON-certified in-house notaries, businesses and consumers can notarize documents anytime, anywhere. Companies can also leverage APIs for direct integration and use their notaries to provide a convenient and seamless client-centric experience. From online notarization of life’s essential documents to standalone electronic signature services and other emerging legal technologies, eNotaryLog dominates document execution by simplifying the signing process with our exceptional products so that everyone can notarize with confidence. 

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